Privacy and Consent Statement
for the Use of Microsoft Bookings

As part of our appointment scheduling process using the online tool Microsoft Bookings, we offer you the opportunity to easily book a meeting with our product experts. Protecting your personal data is of particular importance to us.

By using Microsoft Bookings and entering your data, you consent to the processing of your personal data in accordance with this privacy statement. This consent is given voluntarily and can be withdrawn at any time with effect for the future.

Unfortunately, booking an appointment via this tool is not possible without your consent.

1. Controller

IVU Traffic Technologies AG
Bundesallee 88
12161 Berlin, Germany
Email: kontakt@ivu.de

2. Purpose of Processing

Your personal data is collected and processed for the purpose of scheduling an appointment with our product experts in the context of an event.

3. Types of Data Processed

The following personal data may be processed when using Microsoft Bookings:

• First and last name
• Email address
• Telephone number
• Address (optional)
• Notes/questions (free-text field | optional)
• Company name

This applies exclusively to customers and potential customers/interested parties.

4. Legal Basis

The processing of your personal data is based on your freely given consent in accordance with Art. 6 (1) lit. a GDPR.

5. Use of Microsoft Bookings / Microsoft 365

We use the service Microsoft Bookings, which is part of the Microsoft 365 Suite, provided by:

Microsoft Ireland Operations Limited
One Microsoft Place
South County Business Park
Leopardstown, Dublin 18, D18 P521, Ireland

Microsoft processes the data transmitted during the booking process solely on our behalf, in accordance with Art. 28 GDPR, as part of a data processing agreement.
The processing generally takes place within the European Union. If, in exceptional cases, access from a third country (in particular the USA) is required — for example, for technical support — this will only take place based on appropriate safeguards in accordance with Art. 44 ff. GDPR. Microsoft is certified under the EU-U.S. Data Privacy Framework.

6. Storage Duration

Your personal data will be stored for the duration of the event planning and execution, and will then be deleted unless statutory retention obligations require otherwise.
The data is not permanently stored in Microsoft Bookings. For scheduling purposes, internal calendar entries are created within IVU, which may contain personal data. These calendar entries are deleted after the event has taken place.

7. Your Rights

You have the right to:

• Access your stored personal data (Art. 15 GDPR)
• Rectify incorrect data (Art. 16 GDPR)
• Erasure (Art. 17 GDPR)
• Restrict processing (Art. 18 GDPR)
• Data portability (Art. 20 GDPR)
• Object to processing (Art. 21 GDPR)

You may also withdraw your consent at any time with effect for the future.
Please contact us at: events@ivu.de

8. Right to Object and Withdraw Consent

Providing your personal data and giving your consent to data processing is voluntary.
You can withdraw your consent at any time with effect for the future, without any disadvantages.
Please contact: events@ivu.de